Reading Recovery: Organizing Paperwork

As Reading Recovery teachers we have a significant amount of paperwork to keep organized.  When we keep our paperwork organized and up-to-date we are better able to use what we know about our students to effectively plan future lessons.

To help myself start out the new school year organized I follow my Reading Recovery beginning of the year checklist.

BOY checklist.JPG

organizing rr paperwork

I  keep all of my paperwork and lesson materials in this cardboard box.  Do you see Yoshi in the front?  This box belongs to my little friend that loves Super Mario.  We’re in the middle of making a book about the Super Mario Bros. characters that he likes.

lesson bucket.jpg

This foldable box is from Resources for Reading which is one of my favorite places to order Reading Recovery materials.


Inside the box, I have a writing journal, blank ABC book, and a burner cover to hold magnetic letters that I plan on using during the lesson.


I have copies of homework letters that I’ll be sending home with each of my students.


I keep a copy of my roaming summary sheet along with my predictions of progress in the front of the student’s box.  I like to keep the summary sheet nearby during roaming as a reminder to always work within the known.

RR Get to know me On the first day of roaming, I use this sheet to help me get to know my students.  I have the student write their name with their favorite color.  On the cake, we write their birthday and how old they are.  Then we talk about who is in their family, what pets they have, what they like, what they like about school and anything else they want to share.  I like to hang these up right in front of me for a quick reference.  Not only does this help me to get to know each child, but it also allows me a chance to listen in closely to the child’s oral language and to take note of their longest utterances and anything else I might notice about their language and articulation.

RATK Diary

This is my roaming diary, an assortment of books to read and some blank paper and stapled blank books to use for writing.  During roaming, we also write on the whiteboard, chalkboard, on construction paper, and large post-its.


I use 8 pocket folders to organize all of my paperwork.  Attached to the front I keep a record of known letters, sounds, and words in both reading writing.  Keeping this sheet easily accessible on the front of my folder helps me to better utilize what my students know to support what they are learning.

RR folder1

In the first pocket, I keep my parent log along with any parent communication I receive. In the second pocket, I keep a copy of the Observation Survey Summary and any other assessment data.

RR folder2

In the next pair of pockets, I keep my attendance record and a reading graph..


In the third pair of pockets, I keep information on known writing vocabulary on the left and known reading vocabulary on the right.  It may seem redundant to have the reading/writing vocabulary on the front and these sheets also,  What I find is using these sheets helps me to notice when my students are/are not increasing in their known reading/writing words.  I know that if a couple of weeks go by without me adding any new words to the student’s writing vocabulary sheet that is a red flag for me to look at my teaching.


In the last set of pockets, I keep my running records and lesson record sheets.

If you’re interested in any of the sheets that I made from above follow this link for copies:  organizing rr paperwork

I would love to hear about what helps you to stay organized with your paperwork. Whether it is materials you use to help you to stay organized or actions you take to stay up-to-date with record keeping.


One thought on “Reading Recovery: Organizing Paperwork

  1. Pingback: Reading Recovery: Organizing Materials – Literacy Pages

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